Member's Area

ULCC Attendance Policy 2025-26

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5.1. Rehearsals and concerts are compulsory. All members should attend every rehearsal unless they are given authorised absence via a communication method set out by the President at the beginning of the year (at least 24 hours prior to the start of the rehearsal in question) with the President or vice-President.

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5.2. Participation in monthly Sunday evensongs at St Mary Le Strand is also compulsory on an as required basis. Members are required to attend a minimum of two evensongs a term, unless under exceptional circumstances agreed to by either the President or vice-President.

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5.3. Enrichment and social events are a voluntary commitment.

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5.4. Members are considered late if they arrive at the rehearsal more than five minutes after 18:30 without prior communication with the President or vice-President or an emergency/travel disruption having occurred.

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5.5. In the case of an emergency or travel disruptions members should make every effort to inform the President or vice-President as soon as possible and will not be penalised.

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5.6. Authorised absence from a rehearsal can be granted in the case of a valid excuse via communication (at least 24 hours prior to the start of the rehearsal in question) with the President or vice-President. An authorised absence may include but is not limited to: illness, university commitments and family gatherings but all final decisions are at the discretion of the President. Members are expected to catch up with missed rehearsals by communicating with the President, Conductor or their section leads.

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5.7. If a member fails to attend a rehearsal without communicating with the President or vice-President in advance, they will be marked as “unauthorised absence”. If a member gains two or more unauthorised absences in a term, their ability to perform with the choir in the concert is at the conductor's discretion.

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5.8. The minimum number of rehearsals that should be attended in a term is seven out of the ten. If a member misses any more than three rehearsals, either authorised or unauthorised, then their ability to perform with the choir in the concert is at the conductor’s discretion.

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5.9. Exams: Members may only miss a rehearsal if they have an exam on a Tuesday afternoon or the following Wednesday morning. If members have exams at other times, they are expected to attend as normal. Again, communication with the President or vice-President is required at least 24 hours prior to the start of the rehearsal in question.

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To view the full governing document for 2025-26, click below: