Member's Area

ULCC Attendance Policy 2025-26

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1. Rehearsals and concerts are compulsory. All members should attend every rehearsal
   unless they are given authorised absence via a communication method set out by
   the President at the beginning of the year (at least 24 hours prior to the start of the
   rehearsal in question) with the President or vice-President.

2. Participation in monthly Sunday evensongs at St Mary Le Strand is also compulsory
   on an as required basis. Members are required to attend a minimum of two
   evensongs a term, unless under exceptional circumstances agreed to by either the
   President or vice-President.

3. Enrichment and social events are a voluntary commitment.

4. Members are considered late if they arrive at the rehearsal more than five minutes
   after 18:30 without prior communication with the President or vice-President or an
   emergency/travel disruption having occurred.

5. In the case of an emergency or travel disruptions members should make every effort
   to inform the President or vice-President as soon as possible and will not be
   penalised.

6. Authorised absence from a rehearsal can be granted in the case of a valid excuse via
   communication (at least 24 hours prior to the start of the rehearsal in question) with
   the President or vice-President. An authorised absence may include but is not
   limited to: illness, university commitments and family gatherings but all final
   decisions are at the discretion of the President. Members are expected to catch up
   with missed rehearsals by communicating with the President, Conductor or their
   section leads.

7. If a member fails to attend a rehearsal without communicating with the President or
   vice-President in advance, they will be marked as “unauthorised absence”. If a
   member gains two or more unauthorised absences in a term, their ability to perform
   with the choir in the concert is at the conductor's discretion.

8. The minimum number of rehearsals that should be attended in a term is seven out
   of the ten. If a member misses any more than three rehearsals, either authorised or
   unauthorised, then their ability to perform with the choir in the concert is at the
   conductor’s discretion.

9. Exams: Members may only miss a rehearsal if they have an exam on a Tuesday
   afternoon or the following Wednesday morning. If members have exams at other
   times, they are expected to attend as normal. Again, communication with the
   President or vice-President is required at least 24 hours prior to the start of the
   rehearsal in question. 

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To view the full governing document for 2025-26, click below: